2019 Winter Statecom Proposals

Please enter proposals for 2019 Winter Statecom meeting below.

Key Dates

  • Dec 29  Proposals Deadline (four weeks before meeting).
  • Jan 23  09:00 AM: Comments and Vetting close 
  • Jan 24  09:00 AM: Amendments Due
  • Jan 25  09:00 PM: Rankings Close

Please enter, below, your proposals, including

Proposal Header and Preamble

  • proposal title: short version
  • proposal sponsor/shepherd
    • proposer serves as floor manager and shepherd
    • all proposals require a co-sponsor
    • click on Will Co-Sponsor button to co-sponsor
  • contact info for floor manager
  • committees from which you are requesting review and feedback
  • explanatory background 
  • proposal summary
  • financial impact
  • implementation: who will do what, when, where and how?

Proposal Header and Preamble:

Please check your e-mail for a link to activate your account.

A Clarified Process for Appointing people to GPUS Committees

Short title: GPUS Appointment Procedure

Sponsor: Joshua Gerloff, Secretary and Statecom member, MDVR

Contact Info: joshuagerloff@gmail.com, 978-335-6650

Co-sponsor: Dan Kontoff, Statecom member

Shephard: Joshua Gerloff

Vetting Committee: Adcom

Background: Each state party must have a clearly defined process for appointing delegates to GPUS committees. The Green-Rainbow Party does not have that. How does one apply for appointment? Is there a timeline for submittal? Does your appointment expire and who needs to keep track of that? Etc.

Proposal summary: The Applicant for a GPUS Committee or other external organization will make their intentions known to the GRP Secretary via an online or paper form 2 weeks before Statecom meets. Applicants will be placed on the Statecom Agenda no sooner than 48 hours prior to the Statecom meeting. Applicant will attend the Statecom meeting to answer questions. Or if they can not attend in person, they can call in for a telephone interview to compliment a written statement sent via email to secretary@green-rainbow.org. When necessary, ranked choice voting shall be used to determine majority-prefered candidates. The GRP Secretary shall record the name, contact information, date appointment begins and date appointment ends. The Secretary or their designee will notify Delegates of the expiration of their term 1-2 months before the end of that term, or at the State Committee quarterly meeting before their term expiration.

Financial impact: none.

Implementation: Joshua will update the GRP Secretaries Handbook with these new responsibilities. Josh will create a post / web page / etc informing the GRP membership of this procedure with links to GPUS Committees page https://gpus.org/committees/ and an invitation to serve. Josh will set up a calendar page (or something) on the GRP website which will automatically notify future GRP Secretaries of waning appointments.

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Bylaws amendments, Section 8, pertaining to special or emergency State Committee meetings

Short title: Bylaws amendment, special meetings

Sponsor: Charlene DiCalogero, Co-chair and StateCom member, CMGR

Co-sponsor: Joshua Gerloff, Secretary, StateCom member, NSC co-chair

Shepherd: Charlene DiCalogero

Vetting Committees

Administrative Committee

Proposal to amend the following two bylaw subsections under Section 8, State Committee:

1. Section 8.3

Amend this bylaw to shorten the number of days required notice to State Committee members for a meeting from ten days to five days. And,

2. Section 8.9 Amend this bylaw on to add to who may call for a special or emergency State Committee meeting.

NOTE: Per Section 8.8, this proposal as a bylaws change must be approved by consensus or a vote of 75% of State Com members present at an official meeting:

8.8. The state committee may amend the Bylaws by a vote of 75%. A state convention may override this change by a majority vote. A 2/3 vote of the recognized Green-Rainbow chapters will also override any Bylaws change or decision of the state committee, but this method cannot be used to override a Bylaws change or decision of a state convention.

Background

1. Section 8.3 currently reads as follows:

8. 3 State committee representatives must be notified at least ten days before meetings, either in writing or by telephone. Such meetings shall also be announced in the appropriate Green-Rainbow Party publications and communications avenues.

Proposed change:

8. 3 State committee representatives must be notified at least five days before meetings, via email, text or by telephone. Such meetings shall also be announced on the appropriate Green-Rainbow Party website and social media.

Reasons:

1. Rapid communication has gotten easier since the spread of internet and cell phone usage. The party has primarily communicated using these tools for years.

2. On occasions such as the need to replace Officer or Director positions, the Party needs to be able to respond more rapidly to decide and act on time-sensitive administrative and political tasks.

2. Section 8.9 currently reads as follows:

8. 9 An emergency or special state committee meeting may be called:

• by a written or proxy vote or a petition of 1/3 of the state committee representatives;

• by a petition or vote of 1/3 of the recognized state Green-Rainbow chapters;

• by a simple majority of state committee representatives at an assembled state

• committee meeting.

Emergency or special state committee meetings would not count towards the limit on the number of state committee meetings that representatives must attend to remain in good standing.

Proposed change:

8. 9 An emergency or special state committee meeting may be called:

• by a written or proxy vote or a petition of 1/3 of the state committee representatives;

• by a petition or vote of 1/3 of the recognized state Green-Rainbow chapters;

• by a simple majority of state committee representatives at an assembled state committee meeting;

• by an Officer of the Party, including Co-chair, Treasurer or Secretary;

• by a simple majority of Administrative Committee representatives on a teleconference or at a face-to-face meeting.

Emergency or special state committee meetings would not count towards the limit on the number of state committee meetings that representatives must attend to remain in good standing.

Reasons:

1. Special or Emergency meetings of State Committee are usually called by an Officer(s) or Administrative Committee to deal with urgent decisions and/or tasks. This makes sense because AdCom meets more frequently and is more likely to become aware of urgent tasks requiring action by State Com.

2. This change would codify what we have already been doing.

Budget Impacts:

None.

Who will do what when:

Charlene DiCalogero and 1-3 other members of AdCom will:

1. check that there are no conflicts with other bylaws provisions.

2. Once this is confirmed, Charlene will provide the final approved text to the Secretary.

The Secretary will:

1. create a newly dated version of the bylaws with the final approved text,

2. email the revised bylaws to State Com and AdCom members,

3. file appropriately on DropBox and/or Googledocs, and

4. make a hard copy for themselves to bring to State Com meetings for reference.

All tasks above to be completed ASAP, at latest by two weeks before the Spring 2019 State Committee meeting.

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Active Member Structure Enumerating Proposal:

Whereas: We, the few of us who are active members, have struggled for too long to do the monumental tasks before us as a party, while being unsure of what to ask for help from prospective active members, or realizing how thinly we are stretched at the state level. Meanwhile, newly active members do not know what they are signing up for, or what needs to be done.

Short title: ‘Active Member Proposal’

Sponsor: Brian Cady 617-943-2853 briancady413@yahoo.com

Co-sponsor: Roni Beal

Committees that Vetted: MDVC(Supported), YGUMB, No. Shore Chapter, So Coast, CMGR, PVC.

Explanatory background:

1. Why Sketch Out How More Newly Active Members Would Join Us, Now?

- Because then we can be more specific about where and how to join us, when we ask others to join our efforts. This could make it a very concrete question; instead of the vague ‘we want you to join us’, we can ask ‘Would you serve as local chapter-to-communications committee liaison for the next year, doing the needed work in the communications committee (for example, as the job is described at the below-mentioned spreadsheet’s job descriptions), while keeping the chapter abreast of important developments?’.

- Because then we can see just how thin our current ranks are, compared to what we need, to accomplish our goals. We're operating with just a skeleton crew; a ghost of what’s needed for the job before us, but we do not appear to recognize this lack of human resources.

- Because then I can go to local chapters and ask specific members to fill a specific empty role associated with their chapter - a very concrete ‘ask’ which is easier to think about, and commit to.

- Because then we can see how things could work, and we can think about how to make them work better.

- Because the structure sketched out would empower all chapters equally, rely on all chapters equally, and specifies personal job responsibility. This way we can have a state level group that is well-connected to our local chapters in each working committee, so there’s less alienation and more interconnection. Also we will know who does what, to encourage quality of work.

- Because when a prospective active member considers joining us, they can see the job description for the role they are considering, as well as past job holders. Perhaps their name could be entered for a role; a public commitment to their new role, letting others know who to talk to about this job.

- Because the job descriptions help us all, especially prospective and newly active members, understand job roles.

2. A vision of a more fully staffed crew of active members, with rough job descriptions, and some current and previous folks doing those jobs is available here: https://docs.google.com/spreadsheets/d/1HNEs12wqT0cyXeKL0KVR51elLp7tecxyBhwtKztb6Tk/edit?usp=sharing

- It basically has each chapter helping with each committee via a specific liaison. There are about one hundred and fifty odd liaison roles listed here. While completely filling these 150+ roles may be difficult to reach, major steps toward that goal would make a more completely functional party. Proposal summary: Each working committee will aspire and plan to have a liaison from each chapter.

Who will do what when:

- The Member Activator / Integrator will keep track of which of these roles are filled, and strive to fill vacant roles, and will work with local chapters to do so, by video or telephone conferencing with or visiting local chapter meetings.

- Local Chapter Co-Chairs will co-operate with the Member Activator / Integrator, and local chapters will help, too, during regularly scheduled chapter meetings, think about who locally could fill empty liaison roles.

Financial Impact: None.

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