TITLE: 2020-21 Budget; Annual Goal, Plan Fundraising and Budget Protocol; & 2020 Fundraising Plan.
SPONSORS: Brian Cady, Elie Yarden, Mike Vaglica,
VETTING COMMITTEES: FinFundCom, Adcom
FLOOR MANAGER: Brian Cady [email protected]
SHEPHERD: Brian Cady
SUMMARY: Guides funds acquisition and dispersal in 2020-21, and creates Annual Goals, Plan, Fundraising and Budget Protocol.
BACKGROUND:
As Elie Yarden eloquently stated last year, budgeting is best guided by plans chosen to achieve agreed-upon goals. This presidential election year, presidential convention expenses will alter the typical year's budget.
A.2020-21 Proposed Budget.
Budget Narrative: comments on the dollar amounts listed below.
Dues - Reduced anticipation, based on last year's revenues.
Donations - In line with last year's revenues.
Candidate fund expeditures - for about three candidates.
Participation - $2,000 for access to presidential nominating convention, $1,000 for various other access assistance.
Legal Expenses - Nominal, Haven't had to spend this lately.
Internet/Nation Builder - In line with last year.
Bank Fees - In line with last year.
Office supplies - In line with last year.
Postage - In line with last year's expenses
Printing - Paralleling 2018 expenditures.
Statecom - Rent - Paralleling 2019 expenses.
Promotions - Including mailing to campus organizations, outreach events statewide, & video production, as well as early 2020 fundraising mailing.
Merchandise - Sales - Better paralleling 2019 revenues.
Merchandise - Purchases - Paralleling 2019 purchases.
Convention - Donations - Paralleling 2019 proceeds.
Convention - Auction - Paralleling 2019 proceeds.
Convention - Rent - Paralleling 2019 rent.
Convention - Speaker Expenses - Paralleling 20919 expenses.
Convention - Food - As in 2019.
Convention - Supplies - As was spent in 2019.
B. Annual Protocol -
Rationale: Annual budgeting should be guided by, and fundraising informed by, an annual plan, which should pursue agreed-upon, stated goals. Goals > Plan > Budget & Fundraising.
The elected Co-chairs select potential goals, and propose a plan to get there – They have been elected by the annual convention. and represent it, which gives them some authority.
Fall Statecomm agrees to, or modifies, those goals.
Working committees and Chapters review the plan, in light of the goals, and suggest plan changes.
Then Adcom collects and assemble a revised plan, and return these to chapters and working comittees.
Working Committees and Chapters use goals and plan to make working committee and Chapter budget proposals.
Then FinFundComm assembles the various budget proposals into an annual budget,
Adcom sequences budget line items by priority into a prioritized proposed budget
Winter Statecom addresses this proposed budget and passes a budget.
C. Fundraising:
FinFundComm uses agreed-upon budgets, with priorities, to inform donors what the donor’s next gift would pay for, specifically. ( “We’ve reached priority #2, xxxx, so your next donation would go to priority #3, yyyy”)
TEXT OF PROPOSAL:
A. 2020 Proposed Budget, with prioritized projects.
| Dues | $400.00 | |
| Donations | $4,800.00 | |
| Candidate Fund Expenditures | -$1,500.00 | |
| Participation Expenditures | -$3,000.00 | |
| Legal Expenses | -$150.00 | |
| Internet/Nation Builder | -$1,290.00 | |
| Bank Fees | -$200.00 | |
| Office Supplies | -$200.00 | |
| Postage | -$400.00 | |
| Printing | -$1,000.00 | |
| State Com – Rent |
-$600.00 |
|
| Promotions | -$4,885.00 | |
| Merchandise - Sales | $600.00 | |
| Merchandise - Purchasing | -$600.00 | |
| Convention - Donations | $1,000.00 | |
| Convention - Auction | $500.00 | |
| Convention – Rent | -$550.00 | |
| Convention – Speaker Expenses | -$800.00 | |
| Convention – Food | -$700.00 | |
| Convention – Supplies | -$100.00 | |
| Totals | -$15,475.00 |
$7,300.00 |
2020 Budget Projects, Prioritized:
1st. Campus Outreach Mailing.
2nd. Video Production.
3rd. Participation funding for going to GPUS Presidential Nominating Convention.
4th. Statewide Event Outreach.
5th. Participation Funding for Statecom and Annual Convention attendance.
B. Protocol for Annual Goals, Plan, Fundraising and Budget – Proposed Timeline:
Early-Sept. Co-chairs proposes next year’s goals, & plan; prepares goals for Fall Statecom.
Mid-Sept Statecom selects & approves annual goals. Goals Done.
Early-Oct Adcom asks Working committees, local chapters to review, & comment on annual plan.
Late-Oct Adcom revises, plan, returns to working committees. Plan Done.
Early-Nov Working Comittees respond to revised goals & plan with Committee budgets.
Mid-Nov Adcom receives plan and committee budgets, conveys budgets to FinFundComm.
Early Dec FinFundcomm assembles, from Committee budgets, the next year’s budget.
Late-Dec Adcom receives and reviews plan and budget, & sequences budget items by priority.
Early-Jan 1st Statecom meeting addresses year’s plan and year’s budget. Budget Done.
Mid-Jan FinFundComm begins Spring Fundraising, with mailing/dialing.
Early-Feb Donors receive Spring Fundraising Appeal mailing.
March Donations/Pledges received. Fundraising Done.
C. Fundraising Mailing to Donors, to be received early February, thus mailed late January, printed mid-January, and drafted early January.
IMPLEMENTATION:
The 2020 process uses an abbreviated, accelerated version of this annual protocol. Passing this proposal would adopt the annual goal, plan and budget protocol for future years. FinFundComm will lead 202021 Fundraising efforts.
FINANCIAL IMPLICATIONS:
A. 2021 Starting Balance projected to be $356 dollars, plus $2,000 Operating Reserve.
B. Annual protocol: Various, but no new expenses.
C. 2020 Fundraising effort. $500 mailing to donors, to be received early February.
REFERENCES AND ATTACHMENTS:
Showing 7 reactions
All three of us support the Motion to establish 2020 Goals, Plan, Fundraising and Budget. This kind of discipline will surely augment the party’s effectiveness going forward, if it can be implemented.
1. On co-chairs proposing goals instead of statecom – I fear, as a forgetful member of statecom, statecom members will forget, whereas co-chairs, there being only two, will, between them, take greater responsibility for this task. The co-chairs would run all goals by statecom , where changes can be made,so I think this allows for input.
2. On who drafts the initial plan – Here again I’ve specified that the co-chairs draft the plan, to be sure it gets done.
3. I’ve edited a lot since your comment, adding much about 2020’s budget. Does it look better now?
Elie Yarden. GBC
It seems overly centralized to me to ask the co-chairs to propose the goals of the next year. Co-chairs may be elected for various reasons and they may bring different skill sets. State Committee seems like a place where anyone should be able to propose goals. I do think the co-chairs should take a lead role in facilitating such a discussion.
I am a confused about where the initial plan is drafted. How do we get from goals to a plan? I would like to see working committees proposing projects and requesting funds as part of the budget process. Then we can compare and choose the best proposals for our limited resources based on our goals.
This process dictates a lot of back and forth. We can barely get chapters and committees to make quarterly reports (or get StateCom to request them). There needs to be one clear deadline for budget requests.
Who is writing the plan? AdCom should take the lead to incorporate proposals before going to StateCom for approval. Working Committees and Chapters can have good ideas, but shouldn’t be expected to understand the whole picture.
I’m glad to see fundraising is considered, but it probably deserves to be a separate proposal. Perhaps part of the annual plan!
Lastly, given that it’s already mid-December, what is our process for 2020?