People, Planet & Peace
The Massachusetts Affiliate of the Green Party of the United States

Downgrade of Inactive Working Committees

Title:
    Downgrade of Inactive Working Committees

Sponsors:
    Darlene Elias, Western District Representative <mialmavive@gmail.com>
    Roni Beal, Central District Representative <ronib30@comcast.net>

Vetting Committees:
    Administrative Committee,
    Action Committee,
    Fundraising & Finance Committee,
    Legislative Committee,
    Platform Committee,
    Technical Committee

Background:
    Many of the GRP working committees are currently inactive. While each committee plays an important function within the party some committees have a higher priority in the day-to-day running of the party.
    This proposal is intended to focus the resources of the party where
    best needed while leaving the party structure intact. Some of the
    current inactive working committees can be changed to "ad hoc" meaning
    they will only be called upon for specific tasks directed by the State
    Committee. Committees whose status remains as "working" will be better
    populated with State Committee members who will actively work on
    committee business, help to grow the committees in order for them to become indepentntly active so work on revitalizing the other committees to change their status from "ad hoc" back to "working".

Summary:
    This proposal will change the status of certain committees (a recommended list is below) from "working" to "ad hoc".
    Committees whose status will be changed to "ad hoc" will no longer function as a "working" committee but will be given specific tasks as needed and appropriate for that committee by the State Committee. When a task is assigned to an "ad hoc" committee the task's shepard shall send out an announcement to the committee's mailing list stating the task to be done and an e-mail to the general membership asking for anyone who wishes to participate in the task and how to sign up for the mailing list. When a task is complete a notice will be sent to the committee's mailing list informing people the purpose of the committee and inviting them to become an active member, thereby helping the committee regain "working" status, and instructions for how to unsubscribe for those not interested by the tast's shepard.
    Committees Recommended for "ad hoc" status:
        Action Committee,
        Fundraising & Finance Committee,
        Legislative Committee,
        Platform Committee,
        Technical Committee

Financial Impact:
    N/A

Implementation:
    Upon passage of this proposal all members of the State Committee will choose 2 "Working" committees, excemptions are noted in the GRP by-laws. They will fully participate in committees that are currently active and/or reactivate inactive committees.


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Showing 9 reactions


commented 2017-01-19 12:53:54 -0500 · Flag
Rereading this, I offer a question, a rewrite and list of typos to fix for the proposers’ consideration:

1. Implementation question:
Does everyone have a mutual understanding of what “fully participat[ing] in committees” means? For me that means:
- attending all meetings, or notifying the committee when you cannot attend;
- participating constructively in committee discussions, and responding to emails and calls as requested
- volunteering for tasks and committee positions
- completing tasks and reporting results in a timely manner, and asking for help if needed.

Perhaps this is all obvious; it helped me to clarify, anyway. :-)

2. Rewrite:
There’s a bit of a run-on sentence that gets muddy. I offer a slight edit to what I believe the proposers had in mind.

Original:
“Committees whose status remains as “working” will be better populated with State Committee members who will actively work on committee business, help to grow the committees in order for them to become indepentntly active so work on revitalizing the other committees to change their status from “ad hoc” back to “working”."

Suggested edit, with a question:
“Committees whose status remains as “working” will be better populated with State Committee members who will actively work on committee business. Members of active working committees will help to strengthen the ad hoc committees (q. how? through consultation and recruitment of additional members?). Once an ad hoc committee is sufficiently staffed and organized to become independently active, its members can request to change its status from “ad hoc” back to “working”.

And typos to fix:
“shepard” is “shepherd”; “tast’s” is “task’s”, “excemptions” is “exemptions”
commented 2017-01-19 12:15:10 -0500 · Flag
Ian, while your suggestion below (made 1/19/17) is worth considering, it does not appear relevant to the Inactive Working Committees proposal that we are commenting on here. Could you submit your suggestion as a by-law change proposal for the spring or summer meeting?
commented 2017-01-19 09:06:36 -0500 · Flag
The work of the committees doesn’t go away.
We should streamline the process of calling a special or emergency state committee.
Current Bylaw:
8.9 An emergency or special state committee meeting may be called:
• by a written or proxy vote or a petition of 1/3 of the state committee representatives;
• by a petition or vote of 1/3 of the recognized state Green-Rainbow chapters;
• by a simple majority of state committee representatives at an assembled state committee meeting.

Proposed Change:
8.9 An emergency or special state committee meeting may be called:
• by a written or proxy vote or a petition of 1/3 of the state committee representatives;
• by a petition or vote of 1/3 of the recognized state Green-Rainbow chapters;
• by a simple majority of state committee representatives at an assembled state committee meeting.
• by the co-chairs
• by the Administrative Committee.
commented 2017-01-05 15:45:25 -0500 · Flag
In principle this is a good idea.
commented 2017-01-05 10:41:27 -0500 · Flag
This is great until we fill those positions as long as there is a movement to fill them.
tagged this with Important 2017-01-05 10:40:36 -0500
tagged this with Good 2016-12-28 16:53:49 -0500
commented 2016-12-16 17:41:37 -0500 · Flag
While we don’t have people interested in staffing the committees, we need to be ready for a success. Having only one or two people for key roles could slow down reporting of important information due to knowledge to digest the raw information.
published this page in Winter 2017 proposals 2016-12-08 12:54:18 -0500