[candidate-development] CDLC Minutes - 21 Jan 08 Telecon

[John Andrews]

[Hi,  Here are draft minutes from the last CDLC meeting.  I apologize
if you get duplicates of this email - please ignore the extra copies.
Thanks, - John]

DRAFT FOR APPROVAL
Minutes taken by John Andrews, jandrews166 at gmail.com

Minutes

GRP Candidate Development and Legal Committee (CDLC)
Meeting By Telecon
8:30 p.m., 21 February 2008


Present:  John Andrews, David Dionne, Larry Ely, Dave England, Tom
Flittie, Nat Fortune, Gary Hicks, Jill Stein, John Walsh, Nancy Lee
Wood, Elie Yarden

ORGANIZATION

Gary Hicks assumed role of facilitator.  Eli Yarden became stacker.
John Andrews agreed to take minutes.

ELECTION OF CO-CHAIRS (PART 1 OF 2)

Nancy Lee Wood noted that the CDLC had been operating for quite a
while without a female co-chair and made the following motion: That
Jill Stein be elected female co-chair of the CDLC.  The motion was
seconded by John Andrews.  Gary asked if there were any concerns
standing in the way of approval of the motion by consensus.  Hearing
no concerns, the motion was passed by consensus.

Larry Ely made a motion that John Andrews be elected male co-chair of
the CDLC.  Jill assumed the role of facilitator.  For clarification of
the situation, she asked Gary if he was interested in continuing as
male co-chair.  Gary noted that he was six weeks past the time that he
had originally intended to step down, but that he was willing to stay
on to finish the important work coming up in the next month.  Jill
then asked John if he would accept the position if elected.  John
stated that he felt the CDLC needed a permanent co-chair and was
inclined to accept but would like to defer his answer until Dave
England, who had not yet called in, could be asked if he was
interested in the position.  By consensus the motion was tabled until
Dave could join the telecon.

AGENDA

Possible agenda items were reviewed and it was decided to focus
primarily upon time-critical items.

DELEGATE APPORTIONMENT

It was noted that vote totals from the presidential primary should be
available from the Secretary of State on February 25.  Gary and Elie
will pick up the data. Elie noted that a possible problem could arise
in getting the names associated with the write-in votes.  Gary said
that the Secretary's office knows that we need the write-in names.  If
they are not provided, we may want to take further action to get them.

The CDLC is required to send their proposed apportionment to the AdCom
one week later.  AdCom has the right to suggest corrections.

John stated that we should move quickly to send a letter to all
candidates to encourage them to start recruiting delegates.  He noted
that if they provided an insufficient number of names, or if they had
a deficit of diversity candidates, it would make the CDLC's job more
difficult.  It was agreed that John would draft an appropriate letter.
 It was agreed that the letter would not be sent out until we had the
vote totals from the Secretary of the Commonwealth.

John said that candidates should be told that the GRP may have some
funds to defray expenses for delegates who would otherwise be unable
to Chicago, but that the campaigns might wish to provide additional
funding for their own delegates.  The CDLC is assuming that AdCom has
primary responsibility for raising and distributing any GRP-provided
funds.

The following persons were appointed to a delegate apportionment
working group that will process the votes: Gary, Elie, John A., and
Dave.  This working group is authorized to convey the apportionment
results to AdCom, with a copy being sent to the CDLC listserv.

BALLOT ADVISORY INITIATIVES

As a result of a proposal passed at the last StateComm meeting, the
CDLC is asked to appoint a representative to a working group focused
on advisory questions placed on district ballots.  Jill Stein and Gary
Hicks volunteered to serve on this group.  It is not yet clear how
many such initiatives, if any, we will get on the 2008 ballot.

It was suggested that persons who have just joined the CDLC should
subscribe to the CDLC listserv.  Nat provided the sign-up
instructions.

ELECTION OF CO-CHAIRS (PART 2 OF 2)

Dave England, having called in, was asked if he would accept the
position of male co-chair if elected.  Dave said that he would, but he
would hope it could be a unanimous decision because he was concerned
about taking on responsibilities if he did not have full backing of
the committee.

Jill then returned to John for his answer on whether he would serve if
elected under Larry's motion.  John said that in view of Dave's
answer, he would like to ask Larry to accept a friendly amendment and
strike the name "John Andrews" and replace it with "Dave England".
Larry accepted this as a friendly amendment.  The vote came on the
motion "That Dave England be elected male co-chair of the CDLC."

Gary stated that he felt that the CDLC was supportive of Dave assuming
the co-chair position, so he would move that we approve the motion by
consensus.  Jill asked if there were any concerns that would prevent
consensus.  Hearing none, the motion was approved by consensus.

Several members expressed thanks to Gary for his valuable service as
co-chair.  Gary noted that thanks should also be offered to Mike
Heichman who had served as co-chair before him and had devoted many
hours to the CDLC.  Gary said that Grace Ross also deserved kudos for
her involvement with the committee.

CONCLUSION

The tentative time for the next meeting is March 6, but if events
indicate that an earlier meeting is required, an announcement of an
earlier date will be distributed by listserv.

The meeting was adjourned.