[Convention] Re: [statecom] Break-Even Point for GRP State Convention, etc.

[Daniel Melnechuk]

Couple of comments:

1) We do not have to break even. It would be nice to or even take 
some money in over.

2) Last year 2003 for a two day convention we lost only a few hundred 
dollars. The year before 2002 was thousands lost for just a one day 
convention. Just thought you would like to know.

3) Last year we paid $1,042 for 53.5 hours of childcare -- and we 
were way overbooked (4 in the morning, going down to two after 4 
hours minimum we guaranteed). If we have one person all day this year 
for two days that might be about 18 hours for about $360.

Dan Melnechuk


At 8:30 AM -0700 4/7/04, Jim Bosman wrote:
>To: Statecom, Convention Com, Adcom:
>
>I am trying to calculate what the approximate
>break-even point will be for the GRP state convention.
>If anyone out there has additional information that
>could make this calculation more accurate, please
>share it.
>
>This is my calculation so far:
>
>Convention Costs:
>
>2-Day Space Rental $3200 (Devens Conference Center)
>Insurance $500 (Required)
>Copying, Band?, Misc. $500 (Estimated copying cost
>$350, Band $100, Other $50 (continental breakfasts?)
>
>The lunch and dinner food I am excluding because the
>food is basically paid for by the people who ordered
>it. Nobody asked for childcare by the deadline, so
>there MAY be no costs associated with childcare.
>
>Total $4200
>
>For two days the sliding scale is $25 to $75 so
>assuming the average payment amount is $50, that would
>mean we need $4200/50 = 84 registrants at the average
>amount of $50 each (again, excluding the food because
>that is a one for one order).
>
>I believe that 22 people have registered.
>
>Going by my approximations above, that means we still
>need to get 62 more people to register at an average
>of $50 each in order to break even.
>
>Here is are some calculations on how much money we
>could loose on the convention, if participation is
>below the break-even point:
>
>If only 20 more peple register, the GRP will loose
>$4200-((22+20)$50))=$2100 on the convention.
>
>If only 30 more people register, the GRP will loose
>$4200-((22+30)$50))=$1600
>
>If only 40 more people register, the GRP will loose
>$4200-((22+40)$50))=$1100
>
>If only 50 more people register, the GRP will loose
>$4200-((22+50)$50))=$600
>
>
>
>
>__________________________________
>Do you Yahoo!?
>Yahoo! Small Business $15K Web Design Giveaway
>http://promotions.yahoo.com/design_giveaway/
>_______________________________________________
>StateCom mailing list
>StateCom at green-rainbow.org
>http://www.green-rainbow.org/mailman/listinfo/statecom