[Convention] RE: [adcom] Break-Even Point for GRP State Convention - Revised

[Gil Obler]

  Great work, everyone involved (Jim, Grace, Dan, conv committee,
  etc.) in this process!!

  I am OK with all of this EXCEPT:

  1) I would like confirmation that we can do the childcare at
     $350 and adjust this item as necessary to insure adequate
     childcare is available

  2) I do not believe setting copying at $350 is realistic.

  3) There needs to be a MISC category for all the little extra
     costs that add up (see unexpected costs below).

  I would like to set our participant recruitment goal to be based
  upon a revised spending budget of around $5000 (rather than $4400),
  taking all the concerns above into account.

  If we achieve the participation level comensurate with this and
  end up spending less, then we should be happy. If we spend this
  much or more (in my experience there are always unexpected costs
  with any large event) and set our participation goal too low,
  then we could still lose significant money on the event and this
  will hamper our other goals (such as organizing, recruiting,
  running campaigns, etc.) for 2004 (as happened last year).

               Gil Obler
               Fundraising Director, Green-Rainbow Party
               Middlesex Delegate, Green-Rainbow Party State Committee

                                              
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email                                             greengil at comcast.net
home phone                                               (978)455-3984
cell phone                                               (617)388-5445
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> -----Original Message-----
> From: adcom-admin at green-rainbow.org 
> [mailto:adcom-admin at green-rainbow.org] On Behalf Of Jim Bosman
> Sent: Wednesday, April 07, 2004 5:26 PM
> To: Ad Com; Convention Com; State Com
> Subject: [adcom] Break-Even Point for GRP State Convention - Revised
> 
> 
> Adcom, Conv Com, State Com:
> 
> With additional information recieved:
> 
> 2-Day Space Rental $3000
> Insurance $500
> Band $150 (possibly not happening)
> Copying $350
> Other $50
> Childcare $350
> 
> Total $4400
> 
> We have 22 folks registered. I don't know if they are
> all 2-day registrants, but they have remitted a total
> of about $1500 ($700 in registration fees and $800 in 
> pre-ordered meals), so that is an average of $31 each for 
> registration fees. (Keep in mind, a fair amount of these 22 
> registrants took advantage of the Green Hours discount, so 
> that would tend to depress the average fee). The discounted 
> 2-day sliding scale for registering by March 25th was $25 to 
> $75 so the average is coming up on the low end of the scale - 
> significantly below the $50 midpoint.
> 
> Anyway, this leaves a balance of $3700 to make up 
> ($4400-$700=$3700). We will need 82 MORE attendees at an 
> average of $45 each to break even. (Total attendance would be 
> 104. I have heard numbers ranging from 70 to 110 attended 
> last year's convention.)
> 
> If we only get 53 more attendees at $45 each (for a
> total attendance of 75), the convention will loose
> $1,315.
> 
> Jim
> 
> 
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