[adcom] Re: [Convention] Convention - Decision Needed on Interim Registration Period

[Daniel Melnechuk]

Hi Samantha,

We are all trying together as a team to ensure we have the best 
convention we can with the most people. It is not your fault that the 
turnout is less than we hoped at this point.  I am going to the PO 
Box on friday to see what else has come in.


At 9:14 PM -0400 4/7/04, Samantha Zitola wrote:
>  >1) Food deadline extension possibility
>>they indicated that we could even push it back to Wednesday,
>>April 21st (basically 10 days before the convention).
>
>I agree that if Devens is willing to push back the deadline, that
>is great.  I had been the one working with them, and although I
>understand the intentioin to contact them was good, it was done
>without my knowledge.  If I was a nasty person, that could be
>perceived as going behind my back.  Perhaps, in the future, when
>others want to take such action, it would be best to contact
>the lead person handling it before taking matters into their own
>hands.  Again, this is not a personal attack, it is a suggestion
>to help aviod unnecesary hard felings.  However, I do not feel
>we should wait until the 21st.  The name tags have to be made and the
>final payment, last I knew, was due on the 15th.  Do we have the
>funds available to cover the cost without receiving the check?
>Is that putting too much on you Dan?

We can make tags the day of the convention for folks who register late.
We have enough money to cover the cost of the second payment and insurance.

One thing i never asked and missed if it was related, when is the 
money for the food due?

>
>
>>2) Childcare
>
>>Adcom will take responsibility for arranging professional childcare
>>for the convention. Dan has posted an email to statecom and adcom lists
>>indicating that it might be a $360 expense.
>
>I do not understand why this needs to happen.  Everyone was given 6-8
>weeks, depending on if you were at Harvard and when you got your newsletter,
>to register for childcare.  No one did which means there was no need.  Why
>do we need to open this up again?  We are perputating the problem of lack of
>personal responsibility and that deadlines don't mean a thing, this is one of
>our key values.  I am  opposed to this and would have to block this decision
>because of that. 
>
>
>>3) Modified Interim Registration Form
>
>
>>There would be a special form for it. The form would be posted on the
>>website for the period that it is valid, and it would be sent in an email
>>to various lists including the announcements list.
>
>
>This is great.  Do we have a volunteer to do this?

Yes.

>
>
>>The form would be like the long Registration Form except for the following:
>>No Green Hours Discounts Offered, No Long Distance Bus Transportation
>>Offered, Use the "Full Price" sliding scale from the Late Registration form.
>
>Great!  Again, do we have a volunteer to do this?

Yes.

>
>
>>4) Notification
>
>>email form then fax the form to Dan, also mail their form and payment.
>>folks intending to register "day of" if they could email or call the
>>office to let us know so we can get a better picture of the expected
>>attendance.
>
>Great ideas!  Is this too much for you Dan?  Who will be checking the
>office number?  How will the ConvCom know how we are doing number wise?
>

If we are extending the deadline, and someone wants to still get 
food, then they will have to do the extra work of faxing the form. 
That only seems fair.

Peace,
Dan