[Convention] Sites for State Convention.

[Anne Donahue]

Hi Members of the State Convention,

I sent the following e-mail out on 11/22 and only got one response.

I am not sure that the date open for Camp Middlesex is still available
for May 6-8.  I will send them an e-mail this evening.

I also talked with the representative of the Middlesex County 4-H grounds
in Westford MA.  The only week-end dates available is June 25 and 26th,
July 2 and 3 and July 16 and 17.  There are single Saturdays on May 14,
and June 18th,  There are buildings for workshops, an area for cooking
food and serving.  I tentatively reserved June 25 and 26.  If this is too
late in the month then let me know.  If there are no additional dates
that any of you think are okay then we can scratch the Middlesex County
4-H grounds.

Whereby noone other than Gary has responded to my e-mails concerns me. 
My concern is that if we do not decide soon on an available date, we may
lose the slots that are available to us.  Is there any reasons why there
have been no responses?  Are we waiting for our next meeting on Dec 11th
at Tadmuck.  Has someone reserved the meeting at Tadmuck?  Time is 10 am.
 I cannot do this by myself so please respond with your opinions.

Anne



I have looked into 3 places, and if because of folks not making
suggestions and decisions about the available dates, 
On Mon, 22 Nov 2004 06:01:48 -0500 Anne Donahue <anned58 at juno.com>
writes:
> Please respond to this reply and there are dates available that need 
> to be discussed.
> Anne
:
>  
>     I believe the that our camp site has a great potential of 
> hosting your 
> party's event.  The only problem that I see is the large meeting and 
> eating 
> area.  Our dining hall has room for up to 120 people.  Even during 
> our 
> summer program, we have to have two separate shifts of campers 
> eating to 
> accommodate the numbers.  We do have a large recreation hall, which 
> can fit 
> about 200 people.  It could be set up to host the dining and large 
> meetings.
>  
>   As for availability, in May, we are booked for every weekend 
> except the 
> first one (May 6-8).  There are openings during the week (Mon. - 
> Thurs.) for 
> the entire month.  We do not yet have any bookings in June, but the 
> last 
> available date would be Sunday, June 19th, due to our staff 
> orientation 
> starting on June 20th.
>  
>   Perhaps you would like to arrange a visit sometime soon (before 
> the snow 
> comes).  I am free most days after 4, and most weekends.  Let me 
> know if 
> this would be something that you would like to arrange.
>  
>   I look forward to hearing from you soon,
>   Steve LaFountain
>   Director
>  
>  
> ----- Original Message ----- 
> From: "Anne Donahue" <anned58 at juno.com>
> To: <office at campmiddlesex.com>
> Cc: <anned58 at juno.com>
> Sent: Thursday, November 18, 2004 1:30 PM
> Subject: Rental of Site
>  
>  
> > Hi Steven,
> >
> > I belong to the Green-Rainbow Party of MA and we are planning our 
> State
> > Convention in May or June of 2005.
> > I visited the Camp Middlesex website and really think this 
> facility is
> > just what we are looking for.  The following criteria is to 
> confirm that
> > what we need is indeed available at Camp Middlesex.
> >
> > Here is our criteria:
> >
> > We are hoping to have about 75 to 125 folks attending.
> > We would be cooking our own food.
> > We would like to have a main area, eg.: large meeting and serving
> > breakfast and lunch, maybe dinner also.
> > A room for child care.
> > Rooms for workshops  3, 4, or 5.
> > Recreational area, for games, eg soccer, badminton, etc.
> > Its for two days.  arriving Saturday morning and leaving Sunday 
> noon or
> > afternoon, possibly the latest at 4 pm.
> > We would like to reserve for May or June, Saturday and Sunday.
> > I am not sure if folks will want to sleep overnight. If yes, I 
> think
> > there would be about 50 folks or less wanting this.
> > We would have the insurance on the child care provider and can 
> furnish
> > you will the necessary liability coverage requested on your 
> website.
> >
> > I look forward to a reply and the days available to us.
> >
> > Anne Donahue
> > 92 Warren Avenue
> > Chelmsford, MA  01824-3568
> >
> > 
>  
>