[Convention] Sites for State Convention.

[Joanne and Jonathan Levy]

Hi Anne,  I'm sorry for not getting back to you.  I've fallen into the
terrible habit of only checking my emails once every couple of weeks and it
is starting to get me into trouble.  How did humans ever survive before
email?  Anyway, back to business.   I thought all of the places and dates
that we discussed at the last meeting in N'ton would've been good.  I forgot
exactly the nuances between them but I don't have any objection to you
reserving the one you mention in your email.  But if you mean by reserve that
we're committed to payment then you should run it by the Adcom for final
approval unless Adcom says we have to bring the decision before the statecom.

I just don't think our committee should be committing state party funds
without higher approval, I don't think we can anyway.  But your place and
dates sound ok to me. If you get higher approval and have no complaints from
anyone else I say lets reserve the space.      Again I appologize for getting
emails back late, unfortunately it will probably happen again.  If you need
FAST feedback from me to a question I suggest you feel free to call me and
ask directly.    413 - 529 - 0742

Good Luck     Jon

Anne Donahue wrote:

> Hi Members of the State Convention,
>
> I sent the following e-mail out on 11/22 and only got one response.
>
> I am not sure that the date open for Camp Middlesex is still available
> for May 6-8.  I will send them an e-mail this evening.
>
> I also talked with the representative of the Middlesex County 4-H grounds
> in Westford MA.  The only week-end dates available is June 25 and 26th,
> July 2 and 3 and July 16 and 17.  There are single Saturdays on May 14,
> and June 18th,  There are buildings for workshops, an area for cooking
> food and serving.  I tentatively reserved June 25 and 26.  If this is too
> late in the month then let me know.  If there are no additional dates
> that any of you think are okay then we can scratch the Middlesex County
> 4-H grounds.
>
> Whereby noone other than Gary has responded to my e-mails concerns me.
> My concern is that if we do not decide soon on an available date, we may
> lose the slots that are available to us.  Is there any reasons why there
> have been no responses?  Are we waiting for our next meeting on Dec 11th
> at Tadmuck.  Has someone reserved the meeting at Tadmuck?  Time is 10 am.
>  I cannot do this by myself so please respond with your opinions.
>
> Anne
>
> I have looked into 3 places, and if because of folks not making
> suggestions and decisions about the available dates,
> On Mon, 22 Nov 2004 06:01:48 -0500 Anne Donahue <anned58 at juno.com>
> writes:
> > Please respond to this reply and there are dates available that need
> > to be discussed.
> > Anne
> :
> >
> >     I believe the that our camp site has a great potential of
> > hosting your
> > party's event.  The only problem that I see is the large meeting and
> > eating
> > area.  Our dining hall has room for up to 120 people.  Even during
> > our
> > summer program, we have to have two separate shifts of campers
> > eating to
> > accommodate the numbers.  We do have a large recreation hall, which
> > can fit
> > about 200 people.  It could be set up to host the dining and large
> > meetings.
> >
> >   As for availability, in May, we are booked for every weekend
> > except the
> > first one (May 6-8).  There are openings during the week (Mon. -
> > Thurs.) for
> > the entire month.  We do not yet have any bookings in June, but the
> > last
> > available date would be Sunday, June 19th, due to our staff
> > orientation
> > starting on June 20th.
> >
> >   Perhaps you would like to arrange a visit sometime soon (before
> > the snow
> > comes).  I am free most days after 4, and most weekends.  Let me
> > know if
> > this would be something that you would like to arrange.
> >
> >   I look forward to hearing from you soon,
> >   Steve LaFountain
> >   Director
> >
> >
> > ----- Original Message -----
> > From: "Anne Donahue" <anned58 at juno.com>
> > To: <office at campmiddlesex.com>
> > Cc: <anned58 at juno.com>
> > Sent: Thursday, November 18, 2004 1:30 PM
> > Subject: Rental of Site
> >
> >
> > > Hi Steven,
> > >
> > > I belong to the Green-Rainbow Party of MA and we are planning our
> > State
> > > Convention in May or June of 2005.
> > > I visited the Camp Middlesex website and really think this
> > facility is
> > > just what we are looking for.  The following criteria is to
> > confirm that
> > > what we need is indeed available at Camp Middlesex.
> > >
> > > Here is our criteria:
> > >
> > > We are hoping to have about 75 to 125 folks attending.
> > > We would be cooking our own food.
> > > We would like to have a main area, eg.: large meeting and serving
> > > breakfast and lunch, maybe dinner also.
> > > A room for child care.
> > > Rooms for workshops  3, 4, or 5.
> > > Recreational area, for games, eg soccer, badminton, etc.
> > > Its for two days.  arriving Saturday morning and leaving Sunday
> > noon or
> > > afternoon, possibly the latest at 4 pm.
> > > We would like to reserve for May or June, Saturday and Sunday.
> > > I am not sure if folks will want to sleep overnight. If yes, I
> > think
> > > there would be about 50 folks or less wanting this.
> > > We would have the insurance on the child care provider and can
> > furnish
> > > you will the necessary liability coverage requested on your
> > website.
> > >
> > > I look forward to a reply and the days available to us.
> > >
> > > Anne Donahue
> > > 92 Warren Avenue
> > > Chelmsford, MA  01824-3568
> > >
> > >
> >
> >
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