[Procedures] Committee Report

[jackswin]

Dan,
Please read , below, how I would like to
incorporate your suggestions
Jack

----- Original Message -----
From: "Daniel Melnechuk" <isis at isisdesign.com>
To: <procedures at massgreens.org>
Sent: Thursday, September 19, 2002 12:14 AM
Subject: Re: [Procedures] Committee Report


> >Dear Procedures Committee,
> >I have been considering a Procedures Report to the State Committee.
> >A lot of procedures have changed in the last year and it
> >would be good to provide a synopsis of the changes.
>
> Jack,
>
> If you want you can. But i have a few comments about the itmes below.
>
> >
> >Even though these procedures were not explicitly handled on this
> >Procedures list, committee members, such as Dan Melnechuk and
> >I, have been active, as delegates, in the general discussion around
> >procedures.
>
> You should include Jeff O'Neill in the list of very active state com
> delegates, even though he has left the committee and is in law school.
>
The following people were active(or listed) in 2002
[ I signed on Jan2002 so I certainly missed activity in 2001]

Jeffery O'Neill
Dan Keshet
Laura Opie
Jack Swindlehurst
Jamie O'Keefe
Dan Melnechuk

> >
> >For example:
> >*New email proposal process
> >*Green/Rainbow merger process
> >*Changes in bylaws
>
> I think the only bylaws changes were in response to Green-Rainbow.
> Was there any others that i am missing.

I left bylaw changes general because I was having trouble compiling
specific changes into a list of some sort. I see you have made a proposal
to address decision documentation. Good!

>
> >*New standing rules for StateCom
> >*New consensus and proposal policies for StateCom
> >*One emergency StateCom meeting held via email
> >*A controversial email proposal that raised questions about
> >     the email process[difficult to discuss online]
>
> I think the process worked. It showed that if something is too
> controversial it may not pass.

I agree with your assessment! nuff said...

> >
> >A lot of what we do as a committee takes place in the
> >forums themselves such as:
> >     *Providing new delegates with information
> >     *Studying bylaws/policies and advising decision making processes
> >     *Submiting proposals aimed at clarifying &/or enabling our processes
> >
> >We could do more, such as:
> >     *Compile State Committee decisions into one document
>
> I am submitting a proposal about publishing statecom adopted policy.
> Not into one doc as that would be unwieldy, but as separate docs on a
> web page.

Yeah!

>
> >     *Analyze how procedures have helped/hindered the process
> >     *Help delegates organize and present proposals (structural not
content)
> >         (i.e. Title/Summery/Text/Background) <- don't always look this
way

I do not propose this as policy but as a good activity for Procedure
Committee members to provide a service to help clarify proposals.

> >
> >I suggest that the mission of the Procedures Working Committee
> >should be to facilitate getting our work done without excessive process.
> >Our focus should be on clarity of mandates such that decision makers
> >can readily grasp the process and concentrate on the business at hand.
>
> Sounds reasonable at first read.

I will suggest that Working Committees develop mission statements and
offer this as a sample statement.

>
> Dan M
>
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