[Procedures] January Meeting

[Owen Broadhurst]

Jim, Proc Com folks,

Interested in at least having the freedom to look into January 10 
reservations as well as January 11 meeting reservations. Presently, January 
10 would seems like a far less expensive option- unless folks have different 
ideas for Springfield or Holyoke meeting space-- Owen

----Original Message Follows----
From: Scott McGinley <scott.mcg at earthlink.net>
To: "Emily G. Lewis" <lewis.emily at comcast.net>,Owen Broadhurst 
<thersites2467 at hotmail.com>
Subject: Re: springfield area stuff
Date: Wed, 26 Nov 2003 17:39:27 -0500

I think the question would have to go to the StateCom delegates; someone
should ask someone from the Procedures Cmte and the co-chairs for more info.

Scott

From: "Emily G. Lewis" <lewis.emily at comcast.net>
Date: Wed, 26 Nov 2003 10:38:59 -0500
To: Owen Broadhurst <thersites2467 at hotmail.com>, <scott.mcg at earthlink.net>
Subject: Re: springfield area stuff


OKAY.....HOW DO WE MAKE A DECISION TO MOVE THE DATE TO SATURDAY?????????????
The price is right, the location, too.  the only question not answered is
childcare space if needed.
LET's get a decision on this so Owen can stop the running around.
Emily

 > From: "Owen Broadhurst" <thersites2467 at hotmail.com>
 > Date: Tue, 25 Nov 2003 23:38:34 -0500
 > To: scott.mcg at earthlink.net, lewis.emily at comcast.net
 > Subject: Re: springfield area stuff
 >
 > Okay folks, nearly every option I've investigated would cost even more 
than
 > the Springfield Central Library would on a Sunday. STCC has yet to 
contact
 > me. I shall call them again tomorrow. The John Boyle O'Reilly Club has 
yet
 > to contact me. I shall call them again tomorrow.
 >
 > I haven't a clue to what else I should investigate. Have you folks been 
able
 > to find anything?
 >
 > StateCom should seriously consider meeting on January 10th rather than
 > January 11th if we hope to spend less than $50 on this thing. If we meet 
at
 > the Springfield Central Library January 11th, it will cost us from $160 
to
 > $200. Every other place I've investigated costs even more.
 >
 > There is another option: I may be able to reserve space at the American
 > Legion Hall in Agawam for Sunday- perhaps at a cost of $25- but I'm not
 > certain if I shall be able to do this for the solid eight hours needed on 
a
 > Sunday. I shall investigate that option tomorrow.
 >
 >
 > Owen
 >
 >
 > Option 1:
 >
 > If StateCom would not object, I can reserve meeting space at the 
Springfield
 > Central Library for FREE
 > but on JANUARY 10 rather than January 11 (a Saturday rather than Sunday),
 > from 9-5.
 >
 > We can meet from 9-5 on January 11, but custodial fees are $40 an hour 
for
 > those hours the library system is not normally open for business hours-
 > which are from Noon to 4 PM on Sundays.
 >
 > A Sunday meeting here would be prohibitive, costing in the realm of from
 > $160 to $200.
 >
 > If the meeting is likely to start late and end late (as we probably can
 > expect), then it will cost us $40 to reserve the space from 9 am to 6 pm 
on
 > Saturday. It's at 220 State St. in Springfield
 >
 > This space is handicap accessible, has ample parking, is near the
 > Quadrangle. The meeting space is equipped with a wall whiteboard, and a
 > kitchen with a sink and a refrigerator. The room seats 75.
 >
 > It has advantages in being just off Route I-91, very near several 
eateries,
 > and on PVTA routes:
 > http://www.pvta.com/map_springfield.html

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