[statecom] GRP State Committee Meeting - Alert No. 2

Fri Jan 25 09:35:32 EST 2008

TO: State Committee
FROM: Co-facilitators,  Wanda Boeke and John Andrews

Important information on Sunday's Meeting

Green-Rainbow Party State Committee Meeting
Sunday, January 27, 9:00am-4:30pm
Fitchburg State College
Hammond Campus Center, Alumni Rooms
--------------------

===== CONTENTS =====
1. VOLUNTEERS NEEDED
2. RANK PROPOSALS
3. AGENDA
4. DIRECTIONS TO THE CAMPUS
5. FOOD AND OTHER ARRANGEMENTS
6. USEFUL BACKGROUND READING

==================

1. VOLUNTEERS NEEDED
We need volunteers to help on Sunday. Please send this back to the
list with your name in any slot you'd like to fill. Volunteering now
will save time at the meeting.

STACKER (keep list of people wishing to speak) Volunteer?
___________________(Name)

TIMEKEEPER (will keep track of time spent on each agenda item)
Volunteer?  __________________________ (Name)

VIBES WATCHER (tells us all when to take a break to chill out if
tensions or emotions are getting the better of us) Volunteer?
___________________(Name)

=====================

2. RANK PROPOSALS

We recommend that you write down your ranking for proposals ahead of
the meeting so that you can turn them in at the meeting.  A ballot
will be provided at the meeting.  Basic information is provided below.
[Do NOT send your rankings back via email - they must be turned in at
the meeting.]

The seven proposals we will be ranking are listed below. Ranking means
you place 10 next to the proposal you believe needs most urgently to
be discussed. Place a 9 next to the proposal you believe is next
urgent or important, and then number on down the line.

If you have concerns regarding any proposal, write YES. If you do not
have concerns, write NO or ABSTAIN. Any proposals that raise few
concerns end up in the afternoon's initial expedited round in the
hopes consensus can be reached quickly. Proposals with concerns are
dropped to the 'regular round' and receive more complete discussion.

---- LIST OF PROPOSALS ----
NO.             TITLE                             CONCERNS?
A    Exploring feminism
B    Sunset Provision
C    Plan for a 2-day GRP Annual Convention
D    Roles and Responsibilities of Members of the State Committee
E    Temporarily Lowering the Quorum from 50% - 40%
F    2008 Public Policy Question Campaign
G    If You are Not a Candidate, You Don't Get Any GRP Delegates

==========================

3. PRELIMINARY AGENDA

This is the preliminary agenda.  A copy of the final agenda will be
provided at the meeting.  Please try to arrive well before 9:30 to
complete credentialing, pick up literature, and find out about
Presidential primary activities.

Meeting Agenda

GRP State Committee Sunday, January 27, 2008, Fitchburg State College

9:00  9:30    Meeting Organization  (30 min)
[ Credentialing / Establishing Quorum / Roles and Responsibilities /
Informal Primary Outreach Activities ]

9:30  9:35    Agenda Acceptance (5 min)

9:35  9:45    Approval of SC minutes from November 2007 (10 min)

9:45-9:50    Treasurer's Report (5 min)

9:50  10:05    Urgent Matters - Item 1: Bylaw change regarding  SC
formulation after election (15 min)

10:05-10:10    Confirm time & place for March and April SC Meetings (5 min)

10:10  10:25    Urgent Matters - Item 2: Regional Conventions (15 min)

10:25  10:55    Urgent Matters - Item 3: Pre-election Outreach (30 min)
[Including short statements by candidates for State Comm.]

10:55-11:10   BREAK (15 min)

11:10-11:20    Urgent Matters Item 4:  Election Day Actions (10 min)
[poll monitors, contacts]

11:20-11:40    Urgent Matters Item 5:  Post-election National Delegate
Selection and Support (20 min)

11:40  11:55    Description of proposals (15 min) [Each proposal gets 1
min.]

11:55-12:00    Ranking of proposals (5 min)

[If time permits, begin committee reports before lunch. ]

12:00  1:00    LUNCH BREAK [60 min]

1:00  1:35    Reports from Committees and Working Groups (35 min)
 [Reports requested from  AdCom, Communications, Fundraising, ,
Membership, Candidate Development, Platform, Technical, Procedures,
National, External Relations, Abolish Poverty,  State Convention
Planning, Strategic Planning, Rainbow Coalition]

1:35 ¬ 3:50    Proposals: Expedited Round & Regular Round [135 min]

3:50  4:10    Old Business (20 min)

4:10-4:30    Wrap-up, Feedback, and Adjourn (20 min)

4:30  5:00    Clean-up (30 min)

==========================

4. DIRECTIONS TO THE CAMPUS

We will send some more details on where to park in a later email.

Maps can be found at http://www.fsc.edu/aboutus/directions/

By car: : Take Interstate 91, 190 or 495 to Rte. 2 to the Rte. 12
North exit (31B). Travel north on Route 12 for 2.8 miles, then turn
right immediately after Enterprise Car Rental. Turn right again, on
Main St., after crossing the bridge. Take the second left onto North
Street (at the Dunkin' Donuts). The college is located three blocks
up.

By bus or train:

Daily MBTA trains to and from Boston stop on Main Street in Fitchburg.
Cross Main Street to North Street (at the Dunkin' Donuts). The college
is three blocks north.

Trailways buses from Pittsfield, Springfield and Worcester also stop
on Main Street near the MBTA Station. Follow walking directions above.

Buses from Boston stop at the intersection of Rtes. 2 and 12. Cab or
local bus service to the college is available from that stop.

PARKINIG: At the North Street / Pearl Street intersection, continue on North
Street. Take first right on Ross St. (one-way) and first right again on
Highland Ave. (one-way). Continue down Highland until you see parking on
your right (between Percival Hall and Miller Hall and park. Enter quad
between Miller Hall, Thompson Hall. You will see Hammond Building in front
of you. Go to main entrance, past info booth, and use stairs or elevator to
go down one level. Alumni Rooms on the right. There will be signs.

==========================

5. FOOD AND OTHER ARRANGEMENTS

There will be vegetarian food and drink for lunch (suggested donation:
$3 - $4) along with coffee during the day.  But you are welcome to
bring your own lunch if you wish.

No child care arrangements have been made since no one requested them.

We are not planning to provide projection equipment.  However there is
a screen in the room.  Let us know if you have a need that we can help
address.

==========================

6. USEFUL BACKGROUND READING

Text of Proposals (and submitted comments)
http://green-rainbow.org/StateCom/meetings/2008winter/proposals2008winter

Standing Rules for State Committee Meetings:
http://green-rainbow.org/StateCom/standing_rules.html/view

Consensus Seeking Process
http://green-rainbow.org/Documents/ByLaws/bylaws_2003_02_21_add_a.pdf

==========================
SEE YOU ALL SUNDAY!

Wanda Boeke, co-facilitator
wjboeke at gmail.com

John Andrews, co-facilitator
jandrews166 at gmail.com