As amended in 6 August 2006
I. Submission of Proposals and Written Reports
Any two members of the State and Administrative Committees or any Green Local may submit a proposal for the State Committee to consider. Proposals are to be sent to working committees for vetting at least three weeks before a StateCom meeting, and posted on the website at least two weeks before a StateCom meeting so they can be mailed to State Committee members, and so that delegates can read them online. No proposals will be accepted at the meeting, except by any StateCom delegates which are elected within 4 weeks of an upcoming scheduled StateCom meeting. If sponsors are bringing a proposal to the meeting for consideration, the sponsors are responsible for bringing enough copies of the proposals for all the delegates to have one.
Proposals should also try to follow the Complete Proposal Guidelines as specified in a separate document. This document contains a template that can be used as the starting point for constructing a proposal for submission.
During the State Committee meeting, only friendly amendments will be allowed from the floor (i.e. with the approval of the sponsors of the proposal). Staff, Administrative Committee members, and Working Committees must also submit written reports by the same date so that they can be included in the agenda.
The two facilitators (one woman and one man) will be chosen at the previous meeting. Their first task will be to facilitate the selection of a stacker, minutes-taker, and vibes watcher. If the facilitators chosen at the previous meeting are not present, then two volunteers will facilitate the selection of two facilitators. The decision-making process will be as specified in the by-laws. It is suggested that the facilitators alternate in facilitating proposals.
The facilitators have some leeway in adjusting the order of the standard agenda items as a tool to help facilitate the process of the meeting. Legal and timely items must be given preference in any reordering.
The meeting is open to all, but discussion will be limited to members of the State Committee and the sponsors of the proposal presently being discussed. The State Committee may request information, when necessary, from others present.
1. Credentialing Issues: Address any credentialing issues with delegates to the state committee. If none, this item is skipped. Decisions on credentialing will be made by those delegates whose credentials are not under review. Quorum is calculated based on delegates whose credentials are not under review.
2. Agenda Proposals: Address any proposals that statecom decides affects the standard agenda that are above and beyond a facilitators role of adjusting the standard agenda. Alloted 10 minutes
3. Minutes: Approval of the minutes from the previous State Committee meeting.
4. Next Meeting: Setting the time and place for the next State Committee Meeting and the State Convention (when necessary).
5. Reports: Staff, administrative committee members, and working committees (Membership, Communication, Fundraising, Candidate Development, Platform, Procedures, Representatives to the GPUS, Rainbow Merger) will each be given the opportunity to give a two-minute, oral report.
6. Rank Proposals: The State Committee members will vote to determine the order in which proposals will be considered. For each proposal up for consideration, a sponsor will give a very brief overview of up to 30 seconds. Then delegates will have a period of time to fill out the ranking ballots as described in the following process.
There will be two rounds for considering proposals. The first will be called the "expedited round" and the second will be called the "regular round."
To determine which proposals shall be considered in the expedited round and their order each State Committee member shall fill out a "Concerns" column for each proposal with "Yes", "No", or "Abstain" to reflect whether or not the member has any concerns with the proposal.
* If a proposal does not receive any concerns (all votes are "No", "Abstain", or blank), then the proposal is immediately accepted by consensus.
* If a proposal receives "No" on at least 2/3 of the ballots then it will be considered in the expedited round.
The order of consideration of the proposals in the expedited round shall be determined by the number of "No" votes the proposal received with the largest number of "No" votes going first.
To determine the order of consideration of the proposals in the regular round, the State Committee members will rank their top ten choices for agenda items. A Borda count will be used to determine the order in which the proposals shall be considered. Delegates assign the numbers 10 through 1 to their top ten choices from the pool of proposals they want to address, starting with 10 for the most important and working down to 1 for the least important. Two volunteers count up the points for each proposal, and the ranking for the proposals is the high to low ordering of the totals for each proposal. If there are ties, whichever was counted first is ordered higher in the ranking. If some proposals get zero points, and there is time left in the meeting, the process is repeated to rank the proposals that have zero points.
7. Budget: This agenda section is to deal with the GRP budget and any matters that directly relate to it.
8. Urgent Matters: This agenda section is to deal with any urgent matters. The criteria for being rated urgent are legal matters that have a deadline before the next state com meeting. Other criteria may be added by the state committee as it sees fit.
9. Old Business: This agenda section is to deal with any items assigned to the current State Committee meeting from last State Committee meeting.
10. Consideration of proposals for the expedited round. This section will be no more than an hour long. Each proposal should have about 5 minutes, but no more than 10, which would mean that we could address at least 6 to 12 proposals in an hour. During this section of the agenda, the standard consensus process is used. If a proposal is not passed by consensus during this section of the meeting, it would revert to its ranking in the regular proposal section of the meeting for order of addressing.
11. Consideration of proposals for the regular round until adjournment. Each proposal will be given 10 minutes for discussion. When this has passed, we either vote to extend discussion for another 10 minutes or make a decision by consensus/voting. Each person may speak for 2 minutes and may not speak again until the stack is empty. Whenever possible, the stack will be balanced according to gender and race.
12. Elections: Any necessary elections will take place immediately after the break for lunch..
13. Facilitators and Feedback: Choose facilitators for the next meeting and end with a ten-minute feedback session.
Click here to download a MS Word version of the Standing Rules.