SPONSORS: [[List the sponsors of the proposal. Proposals must be sponsored by two StateCom members or a local chapter.]] Maureen Doyle and ______________.

VETTING COMMITTEES: [[List the working committees that the sponsor feels are relevant to and will contact for the vetting of this proposal.]] Administrative Committee (AdCom) for vetting and Statecom (State of MA Committee) for final approval.

FLOOR MANAGER: [[List the name and contact information for one person who will manage the process for this proposal. This person will be the single point of contact for receiving comments on the proposal and providing decisions such as whether to accept a friendly amendment. They must be in attendance at the StateCom meeting when the proposal is under consideration. ]]

SHEPHERD: List one person who will serve as “shepherd” to monitor the implementation of the proposal after it is adopted.
Maureen Doyle [email protected], 508-764-8042

SUMMARY: [[Provide a short (< 40 word) summary of the purpose and implications of the proposal. ]] Instead of running one all encompassing secretary, the proposal is to have two, called co-secretaries. We have co-chairs for our party and for each committee. This allows for more democracy and decentralization because the two individuals can cover different meetings and lighten the load of this volunteer position without affecting their outside lives too much.

BACKGROUND: The secretary position, a volunteer position, is quite complex. It is not just taking minutes from statecom and administrative committee but entails also :
"9.19. Duties of the secretary shall be to:

Ensure that minutes are recorded at all Green-Rainbow Party meetings;
Distribute minutes to members in a timely manner;
Keep the Green-rainbow Party Bylaws up-to-date;
Receive materials and submit them to AdCom for certifying GRP chapters (see 7.3). "(https://www.green-rainbow.org/grp_position_description)
as well as updating the roster of statecom and staying abreast of the state parties activities to seek intervention from co-chairs or national GPUS.

Additional duties are listed in the Secretary's Handbook:https://docs.google.com/document/d/1Ixnp6qRRRheThMXlfCQSxlByf7_4tUPS/edit (as outlined in Table 2-1). When we are a formally recognized party in mA (also referred to "as having ballot status") there are numerous duties that need to be performed to the Secretary of the Commonwealth. In addition, there are many email inquiries from prospective members and possibly press that need to be attended to quickly.
 implement the proposal. It also alerts those persons who will be asked to act if the proposal is adopted. ]] This will need to be included in the Green- Rainbow Party bylaws after being vetted by Ad Com and passed by State Com.